Careers

Executive Assistant – Commercial Real Estate

Executive Assistant – Commercial Real Estate

Logic Commercial Real Estate is looking to hire an individual to work as an Executive Assistant – Commercial Real Estate supporting an industry leading commercial real estate brokerage team. In this role, the ideal candidate will maintain and support the team’s business of commercial sales by organizing all business operations and procedures while providing support and assistance where necessary with the highest level of confidentiality. This position requires a high level of awareness, communication, dedication, and trustworthiness.

Logic Commercial Real Estate is a full-service commercial real estate firm specializing in Brokerage, Property Management, Capital Markets, and Receivership Services.

Duties and Responsibilities:

  1. Be a self-starter with strong organizational skills, an acute attention to detail, and the ability to efficiently manage the completion of several tasks and projects with high-level direction while maintaining confidentiality with sensitive materials
  2. Assist with operational management and organization of the team’s overall business including escrows, commission collection, reporting, performance tracking, maintaining files and records for listings, closings, and business licensing
  3. Manage all meeting schedules, networking events, calendar invitations, etc.
  4. Develop systems, procedures and protocols that promote collaboration which include identifying a platform for information sharing & updating
  5. Display extremely organized behavior and a thoughtful approach to maximizing tasks and tracking team’s activity and opportunities
  6. Subscription management and user maintenance for property listing systems including but not limited to: RealNex, LoopNet, and CoStar
  7. Assist with the creation and updating of all marketing materials (brochures, flyers, offering memorandums, pitch books, tours, maps, property photos, etc.) related to new and existing opportunities through coordination with internal marketing department
  8. Prepare and edit correspondence, reports, presentations including drafts of all Letters of Intent (LOI’s), Listing Agreements, Representation Agreements and coordinate the processing of all documentation related to the transaction process
  9. Ability to conduct market research and manage projects as directed by Senior Brokers to develop opportunities and relationships with potential buyers, sellers, developers, and tenants within the market
  10. As requested, aid in the sales of all opportunities including property tours, negotiations, deal management, etc. dependent on licensing status.

Additional Requirements for Hire:

Initiative – Seeks out opportunities to improve performance; manages time, work, and relationships effectively and efficiently

Communication – Ability to express ideas clearly and constructively (written and spoken, one-on-one and with groups)

Customer Service – Empathizes with and understands senior broker team & client needs and works to exceed expectations

Professionalism – Treats others with respect; abides by the institutional values; displays a positive and cooperative attitude; adheres to the workplace code of conduct and compliance policies

Stewardship – Identifies efficiencies to reduce redundancy and/or elimination of tasks resulting in savings of cost, resources, and or/time

Teamwork – Works proactively and collaboratively with others to streamline work and achieve mutual goals.

Skills, Education and Experience:

Communication – Ability to express ideas clearly and constructively (written and spoken, one-on-one and with groups).

Initiative – Looks for opportunities to improve performance; manages time, work, and relationships effectively and efficiently.

Professionalism – Treats others with respect; abides by the institutional values; displays a positive and cooperative attitude; adheres to the workplace code of conduct and compliance policies.

Teamwork – Works proactively and collaboratively with others to streamline work and achieve mutual goals.

Skills, Education and Experience:

  • Strong organizational skills; detail oriented; ability to multi-task; problem solver
  • Bachelor’s degree a plus
  • Real Estate office experience a plus
  • Proficiency in Microsoft Office Suite (Outlook, Excel, Word) and MAC OS
  • Punctual
  • Ability to maintain confidential information
  • Strong interpersonal skills and ability to work well with a variety of different individuals both inside and outside of the company
  • Proven record of providing excellent internal and external customer service
  • Excellent oral and written communications skills – friendly & professional through email & phone
  • Must be self-motivated, a self-starter and have a positive attitude
  • Ability to focus and follow through to project completion
  • Ability to set priorities, and operate in a dynamic, fast-paced environment

COMPENSATION:

  • Based on Experience
  • Opportunity for performance bonuses

Logic is an EEO/AA employer. Qualified applicants will receive consideration for employment with out regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by law.